The 32 best product management tools in 2026, by what your team needs

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A study tool for asking customers new questions through a shared link. People answer by voice, by a narrated screen recording on desktop, or by text and multiple choice, and an AI can ask follow-up questions about what each person said.

You bring

A few questions, written by you or by your own AI agent, each of which can show an image or video, and a link you send to customers.

You get

Voice and screen answers with transcripts, text and choice answers, and replies to the AI follow-ups.

Example

Analytics shows trial users stall at setup; a PM sends a three-question study and hears, with screen recordings, where setup lost them.

Shortlist it if

You are a founder or product team that needs customer evidence to choose a problem, validate a solution or understand where users get stuck.

Choose it over

Granola when you need new answers without arranging calls, and a standard form when customers should explain by voice or show the problem on screen.

Think twice if

The job is organizing requests that already arrive: compare Canny or Featurebase. Use Feedbaq when you need to ask the next question.

Price

$49 a month with every feature; free to connect your AI agent and build studies

Free plan

No free plan; building and previewing a study is free, publishing needs the plan.

An AI notepad for calls. It transcribes your device audio without a bot joining the meeting, merges that with your own notes, and lets you ask questions across meetings later.

You bring

The customer calls your PMs, salespeople and success managers already hold, and the notes they type during them.

You get

Structured notes in shared folders that anyone on the team can search and question later.

Example

Sales and success share a folder of customer calls with product; before quarterly planning, the PM asks which churn reasons came up most and reads the calls behind the answer.

Shortlist it if

Several people on the team talk to customers, and what they hear rarely reaches the people who set priorities.

Choose it over

Dovetail when you need notes from everyday calls with no research process to run, and bot recorders because nothing joins the call.

Think twice if

You need systematic tagging and evidence across many studies: that is a repository’s job, such as Dovetail.

Price

Business $14 a user a month; Enterprise $35.

Free plan

Yes: Basic, with 30 days of meeting history.

A customer insights hub that turns interviews, recordings, documents and survey data into searchable evidence, with AI summaries and answers grounded in what you stored.

You bring

Interview recordings, call transcripts, support feedback and survey exports.

You get

Research summaries, tagged highlights, and answers that cite the stored material.

Example

A research lead loads an interview round and a support feedback channel, then answers a PM’s onboarding question with quotes from both.

Shortlist it if

Customer evidence comes from many studies and channels, and people keep asking questions you have already answered.

Choose it over

Granola when you need evidence across many studies, and a docs page because each highlight stays linked to its source.

Think twice if

You need more than one project or channel: the free plan is narrow and the paid plan is Enterprise, by quote.

Price

Enterprise contract for the paid plan.

Free plan

Yes: one channel and one project, with chat and summaries inside that project.

A feedback board, roadmap and changelog combined with a customer support inbox and Fibi, an AI support agent, in one workspace.

You bring

Feature requests, votes and support conversations from your customers.

You get

Organized requests on a board, roadmap and changelog updates, and AI answers to support questions.

Example

A startup moves support chat and feature voting into Featurebase, logs requests from support threads, and announces the release to everyone who asked.

Shortlist it if

You are a startup that wants support and product feedback in one tool instead of two.

Choose it over

Canny when you also want the support inbox at a per-seat price, and Frill when you need more than a board and changelog.

Think twice if

You plan to keep support in another help desk: much of the value is having both in one place.

Price

Growth $29 a seat a month billed annually; Professional $59; Enterprise $99.

Free plan

Yes: one seat, without AI.

Watch the extra costs

Fibi costs $0.49 per successful AI resolution; Feedback Autopilot has separate allowances by plan.

A feedback management tool for B2B teams. Its Autopilot captures and merges feature requests from sales calls and support tickets, and a portal takes direct posts and votes.

You bring

Support tickets, call recordings and portal posts from customers.

You get

Deduplicated feature requests linked to the conversations they came from and the accounts that asked.

Example

Autopilot reads Intercom tickets and Gong calls, merges duplicate requests, and shows which accounts want each one before roadmap planning.

Shortlist it if

You are a B2B team whose requests already arrive through sales and support, and you need them counted by account.

Choose it over

Featurebase when requests come from sales and support calls and you do not want a new help desk, and Savio when you want requests captured for you instead of logged by hand.

Think twice if

Many customers will post and vote: the price follows tracked users, so a busy public board moves you up the tiers.

Price

Pro from $79 a month billed annually, from 100 tracked users; Business on request.

Free plan

Yes: 25 tracked users. Autopilot capture is included on current plans.

A feature-request tracker that collects requests from customer-facing teams and ties each one to the customer, segment and revenue behind it.

You bring

Requests your support, success and sales colleagues log from their conversations.

You get

A backlog where each request shows which accounts asked and what they are worth.

Example

A success manager logs a request from a renewal call; at planning time the PM sorts requests by the revenue of the accounts asking.

Shortlist it if

You are a B2B team that wants disciplined request tracking, with many colleagues contributing at no extra cost.

Choose it over

Canny when free contributors and a lower entry price matter more than automatic capture.

Think twice if

You want requests found for you: people log them, and we found no native AI capture like Canny’s Autopilot.

Price

Essential $39 a month billed annually with one paid user, $23 per extra; Professional $79, $39 per extra.

Free plan

No; a 14-day trial with no card. Contributors, viewers and submitters are free.

A simple idea board, roadmap and changelog for collecting votes and showing customers what is planned and shipped.

You bring

Ideas and votes from customers on a public board.

You get

A ranked idea list, a public roadmap and changelog announcements.

Example

A small SaaS team lets users vote on ideas, moves the top ones to the roadmap, and announces each one in the changelog when it ships.

Shortlist it if

You want an affordable public feedback loop and do not need account-level analysis.

Choose it over

Canny or Featurebase when simplicity and a flat monthly price matter more than automatic capture or support features.

Think twice if

You expect AI help: Frill’s AI suggestions are still in development, and Startup caps you at 50 ideas.

Price

Startup $25 a month (50 ideas); Business $49 (unlimited ideas); Growth $149, billed monthly.

Free plan

No free plan; a 14-day trial with no card.

A product management platform that links customer feedback to priorities, roadmaps and specs. Spark, its AI assistant for product work, is included on every plan, the free one too.

You bring

Feedback notes from customers and colleagues, plus your product goals and context.

You get

Features ranked with the feedback behind them, shared roadmaps, and briefs or specs drafted by Spark.

Example

A B2B team routes sales and support feedback into Productboard, groups it under features, and has Spark draft a brief that cites the relevant notes.

Shortlist it if

Two or more PMs need one shared place where customer evidence, priorities and the roadmap meet.

Choose it over

Jira Product Discovery when feedback volume matters more than Jira continuity, and Aha! when you want evidence-led priorities without a full strategy suite.

Think twice if

You are one PM with a short backlog: a Linear project or a Notion database holds the same list for free.

Price

Plus $19 a maker a month billed annually ($25 monthly); Business $59 billed annually ($75 monthly), two-maker minimum.

Free plan

Yes: Spark with 50 AI credits a month and up to 500 feedback notes.

Watch the extra costs

Spark runs on AI credits: 250 a month on Plus, 500 per maker on Business.

Atlassian’s discovery tool: a place to collect ideas and customer insights, score them, show roadmap views and link the chosen ideas to Jira delivery work.

You bring

Ideas, customer insights and requests, and the criteria your team scores them on.

You get

Scored ideas, roadmap views for stakeholders, and links to the Jira epics that deliver them.

Example

A PM attaches five customer requests to one opportunity, scores it on impact and effort, then links the chosen idea to an epic the engineers track in Jira.

Shortlist it if

Your engineers already work in Jira and product decisions now live in tickets or spreadsheets.

Choose it over

Productboard or airfocus when staying inside Atlassian matters more than the deepest feedback management.

Think twice if

Your engineers use Linear or Shortcut: most of its advantage is the Jira connection.

Price

Standard $10 a creator a month, Premium $25; annual billing saves up to 17%.

Free plan

Yes: up to three creators. Contributors are free with an Atlassian account.

A prioritization and roadmapping platform built around your own scoring framework and product hierarchy, with feedback management, an AI agent and an MCP server.

You bring

Requests, ideas and objectives, and the criteria your team ranks them by.

You get

Items scored on your own framework, linked to strategy, with a roadmap view for each audience.

Example

A product operations lead sets a score for revenue impact, strategic fit and effort, then ranks incoming requests and shows which objective each one serves.

Shortlist it if

You run product operations across several teams and want every team to score work on the same framework you define.

Choose it over

Productboard when flexible scoring and hierarchy matter more than feedback volume, and a request board like Canny when you need structure above single requests.

Think twice if

You want to try it before a sales conversation: there is no free trial and no public price.

Price

Enterprise contract for Professional and Enterprise.

Free plan

No free plan or free trial; a personalized demo.

Watch the extra costs

The Insights agent, portfolio views and capacity planning are Enterprise features.

A planning suite that runs from goals and initiatives to scored features, releases and dependencies. Ideas, Whiteboards and Knowledge Essentials and an AI assistant are included.

You bring

Company goals, initiatives, features and team capacity.

You get

Roadmaps tied to goals, scored features, release plans with dependencies, and presentations for leadership.

Example

A head of product weighs next year’s initiatives against goals and capacity, then presents one roadmap with separate views for executives and teams.

Shortlist it if

You lead several product teams with a formal planning cycle, and leadership wants to see how work ties to strategy.

Choose it over

Productboard or airfocus when strategy, releases and dependencies in one system matter more than feedback-led ranking.

Think twice if

You have no formal planning cycle yet: until you do, the goals, releases and dependencies are fields nobody fills in.

Price

Premium $59 a user a month billed annually ($74 monthly); Enterprise $99 billed annually ($124 monthly).

Free plan

No free plan; a 30-day trial with Enterprise features and no card.

Watch the extra costs

Premium charges for every user, viewers included; free reviewers and viewers start on Enterprise.

A roadmapping tool for sharing plans across a portfolio, now sold as one Product Intelligence Platform plan that adds research and AI initiative features.

You bring

Initiatives, release plans and the structure of your product portfolio.

You get

One maintained roadmap with views for leadership, product and delivery teams.

Example

A VP of product keeps a single portfolio roadmap, shares a high-level view with executives and a detailed view with each delivery team.

Shortlist it if

Your main problem is keeping many stakeholders aligned on one roadmap without a seat for each of them.

Choose it over

Aha! when communicating the roadmap matters more than a full strategy and release suite, and slide decks because the views stay current.

Think twice if

You are buying for the newer research and AI layer: it is recent, so ask to see your exact workflow in the demo.

Price

On request for its single plan; editors pay and viewers are included.

Free plan

Not published; demo and quote.

Issue tracking and planning for software teams: issues, cycles, projects and initiatives, plus Linear Agent and a platform for AI agents that take on work.

You bring

Customer requests, bugs and planned work from product and engineering.

You get

Triaged issues tied to projects, cycles and initiatives, with updates that people and agents keep current.

Example

A 12-person team runs two-week cycles, groups issues into projects under a quarterly initiative, and the founders follow project updates instead of asking for status.

Shortlist it if

You are a software team that wants fast, opinionated tracking and plans to hand some work to AI agents.

Choose it over

Jira when you value speed and sensible defaults over deep configuration.

Think twice if

You need many custom workflows, permission schemes or non-software teams in the same tracker; Jira handles that better.

Price

Basic $10 a user a month billed annually; Business $16.

Free plan

Yes: unlimited members, two teams and 250 issues.

Watch the extra costs

Agent coding sessions and Loops use AI credits.

Atlassian’s configurable delivery tool: backlogs, boards, timelines, custom workflows and reporting, with Rovo AI and third-party coding agents on paid plans.

You bring

Epics, stories and bugs from many teams, with their dependencies and workflow rules.

You get

Boards, timelines and reports across teams, with workflows shaped to your process.

Example

A release manager tracks a launch that spans three engineering teams, sees dependencies on a timeline, and reports progress from one dashboard.

Shortlist it if

You have several teams, approval or compliance steps, or already run Confluence and other Atlassian tools.

Choose it over

Linear and Shortcut when you need custom workflows, permissions and reporting at scale, with Jira Product Discovery next door.

Think twice if

You are a small team that wants to start quickly: Jira’s flexibility needs someone to configure and maintain it.

Price

Standard from $7.91 a user a month at the default team size; the rate varies with team size and billing cycle.

Free plan

Yes: up to 10 users, without Rovo.

Watch the extra costs

Rovo Chat and agents use pooled credits: 25 a user a month on Standard, 70 on Premium.

Project management for software teams with stories, epics, sprints, docs and roadmaps, plus agent coordination and a separate AI agent, Korey.

You bring

Planned features, bugs and sprint goals.

You get

Stories and epics on boards and roadmaps, sprint plans, and docs such as PRDs linked to the work.

Example

A PM writes a PRD in Shortcut Docs, breaks the feature into stories, and tracks the sprint against an epic on the roadmap.

Shortlist it if

You want a middle ground between Linear’s speed and Jira’s structure, with docs for PRDs in the same tool.

Choose it over

Linear when you want PRDs written next to the stories they become, and Jira when fast setup matters more than deep configuration.

Think twice if

You are buying for Korey or agent work: the pricing page does not make that packaging clear, so confirm it.

Price

Team $8.50 a user a month; Business $12; yearly billing saves up to 25%.

Free plan

Yes: up to 10 users and one team. Startups under 50 employees can apply for 12 months free.

A product data platform with analytics, session replay, feature flags, experiments and surveys in one place, and PostHog AI for asking questions of your data.

You bring

Events and replays captured from your product by its SDK, plus the questions you want answered.

You get

Funnels, retention and paths, replays of real sessions, experiment results and in-app survey answers.

Example

An engineer installs one SDK; the PM builds the activation funnel, the designer watches replays of the step where users quit, and the team tests the fix behind a flag.

Shortlist it if

You are a technical team that wants analytics, replays, flags, experiments and surveys in one tool, priced by usage.

Choose it over

Amplitude or Mixpanel when engineers own the instrumentation and you want flags, experiments and surveys on one bill.

Think twice if

PMs without technical help will do most of the analysis: the breadth only pays off with clean event names and setup.

Price

Usage-based beyond the free allowances, metered per product; unlimited team members.

Free plan

Yes, every month: 1 million events, 5,000 replays, 1,500 survey responses and 500 PostHog AI credits.

A behavioral analytics platform with replay, experiments, surveys and AI Feedback, plus agents and an MCP server for asking questions in plain language.

You bring

Product events and user properties, and the customer feedback you connect.

You get

Cohort, retention and funnel analysis, experiment results, and feedback themes next to behavior.

Example

A growth PM compares 30-day retention for users who invited a teammate with those who did not, then reads feedback from the weaker cohort.

Shortlist it if

PMs and growth teams, not only engineers, need to answer behavior questions themselves.

Choose it over

PostHog when analysts and PMs drive the analysis, and Mixpanel when you want feedback analysis next to behavior data.

Think twice if

You need a predictable bill above the free tier: Plus is usage-based and Growth is priced by quote.

Price

Plus usage-based after the free events; Growth and Enterprise on request.

Free plan

Yes: 2 million events a month, unlimited seats, 10,000 replays and 2,000 AI feedback records; experiments and surveys are limited.

Event analytics for funnels, retention and cohorts, with session replay, Mixpanel Agent and an MCP server for questions in plain language.

You bring

Product events with consistent names and properties.

You get

Funnels, retention curves, cohort comparisons and session replays.

Example

A data lead keeps a tracking plan of 30 well-named events, and every PM gets a free seat to build their own funnels and retention reports.

Shortlist it if

You want a dedicated analytics tool that PMs can use on their own, with generous free volume.

Choose it over

PostHog when product people, not engineers, will do most of the analysis, and Amplitude when focused event analytics is all you need.

Think twice if

You need to prove a change caused a result: a funnel shows association, and its flags and experiments are limited on the free plan.

Price

Growth: the first 1 million events a month free, then volume pricing.

Free plan

Yes: 1 million events a month, unlimited seats and 10,000 replays.

A product experience platform that combines usage analytics with in-app guides, feedback, NPS and roadmaps.

You bring

Usage data from your app and the users you want to reach inside it.

You get

Feature adoption reports, in-app guides and polls aimed at specific users, and NPS results.

Example

A PM finds that few accounts use a new reporting feature, shows those users an in-app guide, and asks a one-question poll about what stopped them.

Shortlist it if

You run a B2B app where adoption of features you already built is the problem, and you want to act on it inside the product.

Choose it over

PostHog or Mixpanel when in-app guidance and feedback matter as much as the analysis.

Think twice if

You want a quick self-serve start: paid plans are quoted and setup is larger than a survey tool.

Price

Enterprise contract for paid plans.

Free plan

Yes: up to 500 monthly active users, with analytics, guides, roadmaps and NPS.

Watch the extra costs

Pendo AI is an add-on on every plan.

An experimentation and feature flag platform with product analytics and session replay, for teams that release many controlled changes.

You bring

Feature flags in your code, the metrics you care about and the events behind them.

You get

Gradual rollouts, and experiment results on primary and guardrail metrics.

Example

A team ships two onboarding variants behind a flag, splits new users between them, and reads activation while checking that errors stay flat.

Shortlist it if

You are an engineering-led team that runs experiments every week and wants flags, metrics and analysis in one place.

Choose it over

The experiments in PostHog or Amplitude when experimentation is a program of its own, and GrowthBook when you prefer hosted pricing by events.

Think twice if

You run a few tests a quarter: the experiments in your analytics tool will do.

Price

Pro $150 a month with 5 million events, then $0.05 per 1,000; Enterprise and warehouse-native on request.

Free plan

Yes: 2 million metered events a month, unlimited flag checks and 50,000 replays.

A warehouse-connected experimentation and feature flag platform, with advanced statistics and an AI visual editor on Pro.

You bring

Feature flags, a connection to your data warehouse, and metric definitions.

You get

Experiment results computed on your own data, plus flags and visual-editor tests.

Example

A team tests a new pricing page and measures conversion and revenue from tables already in its warehouse.

Shortlist it if

Your data lives in a warehouse and you want experiment analysis to use it there.

Choose it over

Statsig when keeping data in your warehouse and per-seat pricing suit you, and analytics-suite experiments when you need more statistical depth.

Think twice if

You have no reliable metrics in a warehouse yet: GrowthBook analyzes data, it does not clean it.

Price

Pro $40 a seat a month.

Free plan

Yes: Cloud Starter with three users, one project, and unlimited experiments and flags.

Watch the extra costs

Managed warehouse and CDN usage have their own limits despite the unlimited headline.

The design, prototyping and handoff tool where designers work and PMs review flows, with Figma Make for turning a prompt or a design into a working prototype.

You bring

Designs, a written flow, or a prompt that describes a concept.

You get

Design files, clickable prototypes, working Make prototypes and specs for handoff.

Example

A designer turns an approved flow into a Make prototype, and the PM shows it to five customers before engineering starts.

Shortlist it if

You have designers, or want PMs to review and comment where the design happens.

Choose it over

Whimsical for detailed interfaces and prototypes, and separate prototype builders when your designs already live in Figma.

Think twice if

You are about to buy Full seats for everyone: a $3 Collab seat lets a PM view and comment on designs and use FigJam.

Price

Professional Full seat $16 a month, Dev seat $12, Collab seat $3, billed annually.

Free plan

Yes: Starter, with unlimited drafts and 150 AI credits a day, up to 500 a month.

Watch the extra costs

A Full seat includes 3,000 AI credits a month for Make and other AI features.

A shared canvas for workshops, journey maps and planning, with AI that turns notes into diagrams and summaries, plus agents and an MCP server.

You bring

Sticky notes, research observations and the people in the workshop.

You get

Journey maps, opportunity trees, diagrams and workshop summaries.

Example

After a round of interviews, the team clusters observations on a board, Miro AI drafts a journey map, and the group marks the biggest opportunities.

Shortlist it if

Your team runs regular discovery or planning workshops, including people who never open a design tool.

Choose it over

Whimsical when many people work on the same board at once, and FigJam when teams outside design run their own boards.

Think twice if

Your team already pays for Figma: every Figma seat includes FigJam, which covers most workshop boards.

Price

Starter $8 a member a month billed annually; Business $20.

Free plan

Yes: three editable boards, unlimited members and 10 AI credits a month.

Watch the extra costs

AI credits are pooled and reset monthly (25 a member on Starter, 50 on Business); you can buy more.

A quick tool for flowcharts, mind maps, wireframes and docs, with AI that turns a written prompt into a diagram.

You bring

A written flow, a feature outline or a prompt.

You get

Flowcharts, mind maps and editable low-fidelity wireframes.

Example

A PM pastes the onboarding flow from a spec and gets a flowchart and a simple screen sequence to review with engineering.

Shortlist it if

PMs need to sketch flows and structure quickly, without design skills.

Choose it over

Miro for a tidy diagram made by one person, and Figma when low fidelity is the point.

Think twice if

You need detailed interfaces or a prototype people can click: move to Figma.

Price

Pro $10 an editor a month billed annually; Business $20. Viewers are free.

Free plan

Yes, but small: 50 board objects and 50 doc blocks a month, with watermarked exports.

Watch the extra costs

AI credits are separate: 10 per member are listed.

A workspace of docs and databases where many teams keep PRDs, decisions and roadmaps. Business adds Notion Agent, AI meeting notes and search across connected tools.

You bring

Specs, meeting notes, decision logs and the tools you connect.

You get

Docs and databases, agent-drafted updates, and answers found across the workspace.

Example

The team keeps PRDs, a decision log and the launch calendar as linked databases, and Notion Agent drafts the weekly product update from them.

Shortlist it if

Your team already writes in Notion and wants AI to work with that context.

Choose it over

Slite when you want docs, databases and light project tracking in one flexible place.

Think twice if

Nobody owns the structure: a flexible workspace drifts into stale pages, and Slite is built to keep docs verified.

Price

Plus $10 a member a month billed annually ($12 monthly); Business $20 billed annually ($24 monthly).

Free plan

Yes. Free and Plus include only trial AI.

Watch the extra costs

Custom agents run on Notion credits: $10 per 1,000 after a free trial.

A knowledge base built to stay accurate: AI answers from your docs, a verification workflow for owners, and an agent that checks docs against connected tools.

You bring

Team docs and decisions, and the tools you connect.

You get

Cited answers to questions, verified docs, and suggested fixes where docs have gone stale.

Example

A new engineer asks why the team chose usage-based pricing and gets the answer with a link to the decision doc its owner verified last month.

Shortlist it if

Your problem is reliable internal knowledge rather than an all-purpose workspace.

Choose it over

Notion when you want fewer ways to organize and more checks that docs are current.

Think twice if

You want databases and project tracking in the same tool: Slite is a knowledge base.

Price

Basic $10 a user a month billed yearly; Pro $20; Enterprise on request.

Free plan

No free plan; a 14-day trial of Basic and Pro features with no card.

Watch the extra costs

Basic allows 30 AI questions a seat a month; Slite Agent is on Pro, with 50 credits a seat a month.

Async screen and camera video for walkthroughs and updates, with AI titles, summaries, chapters and video-to-document automation on Business + AI.

You bring

A screen recording with your voice and, if you want, your camera.

You get

A shareable video with a transcript and, on Business + AI, a summary and a written doc or tasks drawn from it.

Example

Before a release, a PM records a short walkthrough of the new feature that sales and support watch on their own time.

Shortlist it if

Your team works across time zones and status meetings take too much of the week.

Choose it over

A meeting for one-way walkthroughs, and plain screen recorders when your team already lives in Jira and Confluence.

Think twice if

You want customers to answer structured questions on video: Loom is for your team’s communication, not customer studies.

Price

Business $18 a user a month and Business + AI $24, billed monthly; annual billing saves up to 17%.

Free plan

Yes: Starter, with 25 recordings a person of up to five minutes each. Business + AI has a 14-day trial.

Work management for cross-functional projects, portfolios and goals, with AI Studio for automated workflows.

You bring

A launch plan with tasks, owners, dates and dependencies across departments.

You get

A shared timeline, portfolio status and automated handoffs between teams.

Example

A PM coordinates a launch where enablement, marketing and support each own dated tasks, while engineering keeps its own tracker.

Shortlist it if

Your launches and initiatives involve marketing, sales and support, not only engineering.

Choose it over

ClickUp when you only need coordination, not docs and chat in the same place, and Jira for teams outside engineering.

Think twice if

You hope it will cover discovery: it coordinates execution and holds no customer evidence.

Price

Starter $10.99 a user a month billed annually ($13.49 monthly); Advanced $24.99 ($30.49 monthly).

Free plan

Yes: Personal, now for up to two users.

Watch the extra costs

AI Studio on Starter has 50,000 credits a month per billing account; AI Teammate requests are capped.

An all-in-one workspace with tasks, docs, chat and dashboards, plus ClickUp Brain, search across connected tools, and AI agents.

You bring

Tasks, docs and conversations from several teams in one workspace.

You get

Project views and dashboards, with AI-drafted updates and tasks based on workspace context.

Example

A PM asks Brain for a weekly status update drawn from task activity and docs, then has it draft the follow-up tasks.

Shortlist it if

You want to replace several work tools with one and have someone to own the setup.

Choose it over

Asana when you want docs and chat next to tasks, and Notion when task management is the center of the work.

Think twice if

You compare headline prices: AI is billed on top of the workspace plan, so compare the full per-user total.

Price

Unlimited $7 a user a month billed yearly ($10 monthly); Business $12 ($19 monthly).

Free plan

Yes: Free Forever, with 60MB of storage and trial AI.

Watch the extra costs

Brain $9 or Everything AI $28 a user a month on top; agents and automations draw on pooled Super Credits.

A flexible database for building your own product operations apps, linking records such as requests, research and releases, with AI app building and agents.

You bring

Your own tables for requests, research, customers and releases, and how they relate.

You get

Linked records, interfaces for each audience, and automations.

Example

A product operations lead builds one base with an intake form for sales, a triage view for PMs and a read-only release view for leadership.

Shortlist it if

Your process does not fit a packaged tool, and someone on the team likes designing systems.

Choose it over

Productboard or airfocus when you need a custom model of your process, and spreadsheets because records link and permissions hold.

Think twice if

You want something that works on day one: you design and govern the structure yourself.

Price

Team $20 an editor a month billed annually; Business $45.

Free plan

Yes. Read-only collaborators and form submitters never need a paid seat.

Watch the extra costs

AI allowances by plan were not clear on the pricing page; check them before you rely on agents.

An automation platform that connects your apps with Zaps, Tables, Forms, AI steps and an MCP server.

You bring

A trigger in one app and the steps you want to happen in others.

You get

Automated workflows that move records between tools, with AI steps where text needs sorting or summarizing.

Example

When a request from an enterprise account reaches the feedback tool, a Zap adds it to the triage table and alerts that account’s PM in Slack.

Shortlist it if

People without engineering time need to connect tools quickly, with nothing to host.

Choose it over

n8n when ease and integration breadth matter more than control and self-hosting.

Think twice if

Your workflows run thousands of times a month: billing by task climbs, and n8n bills by execution instead.

Price

Professional from $19.99 a month billed annually ($29.99 monthly); Team from $69 billed annually ($103.50 monthly).

Free plan

Yes: 100 tasks a month and two-step Zaps.

Watch the extra costs

Agents and Chatbots are add-ons with their own allowances.

A workflow and agent builder with AI nodes, integrations and MCP support, which you can use in the cloud or host yourself.

You bring

Triggers, data sources and the logic you want, built as visual workflows.

You get

Multi-step workflows and AI agents that run on schedules or events.

Example

A weekly workflow collects competitor changelog updates, has a model classify them, and sends a digest to the product channel after review.

Shortlist it if

You have technical people who want control over logic, data and hosting.

Choose it over

Zapier when you need complex logic, self-hosting, or billing by execution instead of by task.

Think twice if

Nobody will maintain the workflows: control comes with upkeep.

Price

Starter €20 a month billed annually for 2,500 executions; Pro €50 for 10,000. Unlimited users and workflows.

Free plan

The self-hosted Community Edition is free; cloud plans are paid.

Watch the extra costs

Self-hosting costs infrastructure, and AI steps cost model usage.